THE CRAWFORD COUNTY CHAPTER OF THE OHIO GENEALOGICAL SOCIETY PRIVACY & DISCLOSURE STATEMENT

The Crawford County Chapter of the Ohio Genealogical Society is committed to insuring member/user privacy as it interacts with our mission to acquire, preserve, and disseminate genealogical and historical information.

For each visitor to the website, The Crawford County Chapter of the Ohio Genealogical Society’s website hosting company automatically collect information about which pages are visited and the IP address and domain name (e.g., crawfordcountyohiogenealogy.org) of visitors. This information is used for internal review, to tailor information to individual visitors and for website traffic audits. We also provide this information (as well as information from third-party market researchers) about our users on an aggregated, anonymous basis to our advertisers.

The Crawford County Chapter of the Ohio Genealogical Society website does provide links to other websites to better assist users with their genealogical research. The Crawford County Chapter of the Ohio Genealogical Society is not responsible for the privacy practices or the content of such websites.

The Crawford County Chapter of the Ohio Genealogical Society website uses a vendor (PayPal) for the secure collection of addresses and financial information (credit card numbers) for the online collection of memberships, publication fees, and donations. PayPal provides the Crawford County Chapter of the Ohio Genealogical Society only with the amount total, item purchased, and the mailing address so that the order may be fulfilled. The Crawford County Chapter of the Ohio Genealogical Society is not supplied with your credit card information.

The Crawford County Chapter of the Ohio Genealogical Society solicits email addresses of the Crawford County Chapter of the Ohio Genealogical Society members and non-members through its website and as a part of the membership renewal process. These email databases are used by the Crawford County Chapter of the Ohio Genealogical Society for promotion of events, donor solicitation, sales, voting, and other society purposes only and are not shared with other organizations or vendors.

Other Social Media

The Crawford County Chapter of the Ohio Genealogical Society employs social media such as The
Crawford County Chapter of the Ohio Genealogical Society blog, Facebook, and others to promote educational activities and share genealogical information. Some of these venues allow user input and the sharing of information. The Crawford County Chapter of the Ohio Genealogical Society cannot be responsible for the content of such media beyond our own initial posts. Our volunteers do try to monitor our social media sites and remove offensive content if possible.

Publications

Authors submitting material for publication should utilize the Crawford County Chapter of the Ohio Genealogical Society Author Contract which allows the author to maintain copyright but gives the Crawford County Chapter of the Ohio Genealogical Society publishing (serial) rights, electronic rights, electronic archival rights, the right to reprint the material in print or electronic form, and to use it in any exhibition, educational seminar, or reading that the Crawford County Chapter of the Ohio Genealogical Society may organize. This contract also grants the Crawford County Chapter of the Ohio Genealogical Society editors the right to make editorial changes.

THE CRAWFORD COUNTY CHAPTER OF THE OHIO GENEALOGICAL SOCIETY journals are currently indexed in PERSI which may appear on fee-based web sites (currently Heritage Quest and FindMyPast). These may link to the actual article images.

THE CRAWFORD COUNTY CHAPTER OF THE OHIO GENEALOGICAL SOCIETY does not endorse any product or service advertised in our publications (including the website) other than THE CRAWFORD COUNTY CHAPTER OF THE OHIO GENEALOGICAL SOCIETY membership services and products.

The Crawford County Chapter of the Ohio Genealogical Society is not liable to any advertiser or reader for any errors or omissions in advertising or editorial copy appearing in our publications, but we do try to print corrections in the next issue after The Crawford County Chapter of the Ohio Genealogical Society has been notified of an error or omission.

Lineage Societies

The application and accompany documents submitted to our lineage societies (Pioneer Families of Crawford County Ohio, Civil War Families of Crawford County Ohio) become the property of the Crawford County Chapter of the Ohio Genealogical Society. Ohio is an Open Records State (vital records are open to the public) and the Crawford County Chapter of the Ohio Genealogical Society as well permits library researchers to use lineage applications and accompanying proof documents in the course of their genealogical study. If a member is concerned about documents regarding living persons, we can individually mark their birth and/or marriage certificate so that it may not be photocopied, filmed, or scanned.

Library

Donated books, periodicals, and electronic files become the property of the Crawford County Chapter of the Ohio Genealogical Society upon donation and may be utilized by researchers in a library venue.

Ancestor charts, family group sheets, family Bibles, and other family accounts are regularly collected by the Crawford County Chapter of the Ohio Genealogical Society and become the property of the Crawford County Chapter of the Ohio Genealogical Society on donation.

Manuscript donors are encouraged to fill out a Crawford County Chapter of the Ohio Genealogical Society Deed of Gift form which transfers property rights, electronic rights, and in some cases copyright to the library.

Electronic media donors should submit a Crawford County Chapter of the Ohio Genealogical Society Electronic Donation Permission Form with each gift. This document allows the creator to retain copyright but may give permission to the Crawford County Chapter of the Ohio Genealogical Society for placement of the material on the Crawford County Chapter of the Ohio Genealogical Society website and/or publication in a periodical or compilation.

All the above material types may include information on living persons. The Crawford County Chapter of the Ohio Genealogical Society does allow researchers to utilize any such library holdings in the course of their genealogical exploration. Users should be responsible about sharing or publishing information found in the Crawford County Chapter of the Ohio Genealogical Society library on living persons but the Crawford County Chapter of the Ohio Genealogical Society cannot monitor or prevent the usage of such holdings by other parties.

Services

The Crawford County Chapter of the Ohio Genealogical Society staff and volunteers regularly aid
researchers offsite with advice, copy service, and limited research. We try our best to be accurate but cannot guarantee success.

The Crawford County Chapter of the Ohio Genealogical Society maintains a list of researchers who work professionally for a fee in a given county but it is neither intended nor implied that any of the researchers are recommended by The Crawford County Chapter of the Ohio Genealogical Society. Their names are provided merely as a service to patrons who request professional assistance.

The Crawford County Chapter of the Ohio Genealogical Society does not normally provide
names/addresses of its members to other groups unless it is a Crawford County Chapter of the Ohio Genealogical Society function. For example, the chapter might request a membership list for state members living in their county. For example, a national genealogical group might request a membership list to promote a national conference in Ohio hosted by the Crawford County Chapter of the Ohio Genealogical Society. Both uses are permissible. Some Crawford County Chapter of the Ohio Genealogical Society seminars and conferences publish attendee or registration lists as part of the conference handouts. Obviously, these can be picked up by private parties and used by vendors and marketers.

Queries submitted to our journals or library, surnames being researched submitted by library or
conference visitors, blog or Facebook posts about ancestors, are of course examples of how genealogists advertise their ancestral information with the intent that their address, email, or phone number submitted with that query is meant to be shared so that other common researchers may be located. The Crawford County Chapter of the Ohio Genealogical Society encourages the sharing of private information in this regard. That is part of doing genealogy.

Adopted 3/1/2020.